Word to PDF: How to Preserve Formatting Perfectly

We've all been there: Your Word document looks perfect. You save it as PDF, and suddenly fonts are different, images moved, and page breaks are wrong.

Preserving formatting is the #1 challenge in DOCX to PDF conversion. Here is how to do it right.

Why Formatting Breaks

• Missing Fonts: The conversion engine doesn't have your custom font.
• Margins: Different default printer settings.
• Complex Layouts: Floating images and tables can shift.

Solution 1: Use a High-Fidelity Converter

Not all converters are equal. Percime Tools uses advanced rendering engines similar to Microsoft Office to ensure:

• Fonts are embedded
• Layouts are respected
• Tables stay aligned

Try the Word to PDF tool now to see the difference.

Solution 2: Save as PDF in Word (Best for Desktop)

If you have Microsoft Word installed:

1. File > Save As
2. Choose PDF
3. Select "Standard (publishing online and printing)"
4. Click Options > Check "Bitmap text when fonts may not be embedded" (failsafe)

Solution 3: Use PDF/A for Archiving

If you are submitting legal documents, use PDF/A format. This embeds everything into the file so it looks identical on any computer, forever.

Tips for formatting success:

1. Use Page Breaks (Ctrl+Enter) instead of pressing Enter repeatedly.
2. Use Tables for layout instead of tabs/spaces.
3. Embed Fonts in Word settings before saving.

Ready to convert? Upload your DOCX here.